Show your appreciation with polite phrases.

Speaking politely and respectfully will always be in style, but terms like “thank you very much” or “you’re welcome” are a bit too basic. As a professional English coach, I try to help learners to use classic language that will also sound modern and natural in speech and in written communication. Read on to find out how to substitute some trendy twists on these classic politeness formulas to boost your fluency and improve your business English.

In situations where you would choose “please” in a request, consider one of these options:

  • If you don’t mind
  • If it isn’t too much trouble
  • I/We would appreciate it if
  • Would you be so kind to…(do something)?

Instead of a basic “thank you”, try something a bit more personal. This list is great for clients and superiors at work.

  • I’m so grateful. / I’ll be forever grateful. (for big favors)
  • I/We couldn’t have done it without you.
  • (It’s) much appreciated.
  • Your support is so valuable. 
  • Thanks for your time/effort. 
  • I’m so glad to have you on my team / as my client.

Try these friendly options with teammates, colleagues, and friends.

  • Thanks a million.
  • I owe you one.
  • Thanks a bunch.
  • It means the world to me.
  • Cheers (mainly UK English, but it’s creeping into US usage)

“You’re welcome” is a bit tired and insincere. Think about swapping it out for a different phrase. Here are some good options for professional communications with superiors and clients:

  • (It’s) my pleasure.
  • I’m happy to do it / I’m happy to help.
  • Any time.
  • No thanks necessary.
  • That’s why I’m here.
  • I aim to please.

These examples are very authentic but less formal, so save these for use with colleagues, teammates, and friends.

  • No worries. 
  • No trouble at all. 
  • No problem. 
  • Don’t mention it. 
  • It’s nothing. 

Just remember that no matter how informal the conversation is, being polite is important. Taking the time to show respect for others will increase the chances for successful communication. 


Take your professional English even further by booking a lesson with one of Talentingo’s expert English coaches. You can find a coach from the US or UK with experience or education in your career industry (business management, healthcare, or technology.) Joining Talentingo will also connect you to a career community where you can access discussion club sessions centered on topics relevant to your job. The Talentingo team is at your service as you improve your English for a career breakthrough, work remotely effectively, and integrate into your new community in the US or UK.  

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